How to Set Up WhatsApp Auto Reply – Easy Guide for Business & Personal Use

In today’s fast-paced world, instant communication is not just a convenience—it’s a necessity. Whether you’re running a business, managing a personal brand, or simply want to stay polite with family and friends, setting up auto replies on WhatsApp can be a game-changer.

In this guide, we’ll walk you through the step-by-step process of setting up WhatsApp Auto Reply using various tools available in 2025. We’ll also explain the differences between the business and personal versions, explore when and why you should use auto replies, and share some practical examples.

Let’s dive in!

What Is WhatsApp Auto Reply?

Auto Reply is a feature that allows WhatsApp to automatically send pre-written responses when someone messages you. It’s incredibly useful when you’re unavailable, on vacation, or want to deliver quick responses without checking your phone constantly.

Auto replies are widely used by:

• Small businesses for FAQs or confirmations
• Professionals managing clients
• Online sellers who need fast customer interaction
• Individuals who want to manage social boundaries

In 2025, both WhatsApp Business and some third-party automation apps allow users to set these up with ease.

Who Can Use WhatsApp Auto Replies?

You can use auto reply features if:

• You use WhatsApp Business App (available for free on Android & iOS)
• You use a third-party app like AutoResponder for WA
• You are using WhatsApp API (advanced, usually for larger businesses)

Note: The standard WhatsApp (personal) doesn’t have native auto-reply features, but workarounds exist.

Why You Should Set Up Auto Reply on WhatsApp

There are several strong reasons to activate auto reply:

1. Instant Engagement – Never leave a client or friend wondering.
2. Professional Impression – Looks polished, even when you’re away.
3. 24/7 Customer Service – Your shop never sleeps!
4. Set Boundaries – Politely inform others when you’re offline.
5. Boost Productivity – Reduce phone distractions and manual replies.

Method 1: Using WhatsApp Business App (Free & Official)

Step-by-Step to Set Auto Reply:

1. Install WhatsApp Business App from Play Store / App Store
2. Open the app and set up your business profile
3. Go to Settings > Business Tools > Away Message
4. Turn ON “Send away message”
5. Tap “Message” and type your custom auto reply
6. Choose Schedule:
   • Always Send
   • Custom Schedule
   • Outside of business hours
7. Select recipients:
   • Everyone
   • Everyone not in address book
   • Specific people
8. Tap Save

Done! Now your customers will get instant replies even if you’re offline.

Example Auto Reply Messages (Business)

Here are some example messages you can use:

• “Thanks for reaching out! We’ll get back to you within 2 hours.”
• “Hello! We’re currently closed but will reply to your message tomorrow at 9AM.”
• “Thanks for messaging [Your Brand]. For order updates, please reply with your order ID.”

Keep it short, professional, and friendly.

Method 2: Using Third-Party App – AutoResponder for WA

If you want more flexibility on your personal WhatsApp, you can use third-party apps like AutoResponder for WA (available on Android).

Steps:

1. Install the app from Play Store
2. Allow notification access
3. Set trigger words (e.g., “hi”, “hello”)
4. Enter your auto reply message
5. Choose reply delay, frequency, and contact filters
6. Activate the bot

Note: These apps may require battery optimization to be disabled to function properly.

Example Auto Reply Messages (Personal)

• “Hey! I’m currently busy and will reply soon. Thanks for understanding.”
• “Driving right now. Will get back to you when I stop.”
• “Taking a short break from my phone—will reply later today.”

Keep it human and polite.

Privacy Tips

• Use auto replies only when necessary
• Avoid sharing sensitive data in your automated messages
• Always test before using with real customers

❓ FAQs

Q: Can I use auto reply on iPhone with regular WhatsApp?
A: Not natively. You’ll need WhatsApp Business or a third-party shortcut workaround.

Q: Will people know it’s automated?
A: Not unless you say so. You can make your replies sound human and casual.

Q: Will it work if I’m offline?
A: Yes, as long as the app runs in the background (depends on method).

Final Thoughts

Auto replies on WhatsApp are no longer just for big businesses—they’re for anyone who wants to stay responsive, professional, and organized. In 2025, tools like WhatsApp Business and automation apps have made it easier than ever to keep your communication flowing without being glued to your phone 24/7.

Whether you’re managing a business, handling a busy schedule, or just want some digital boundaries, auto replies are a small setup with big impact.

Take a few minutes to set it up—and experience the freedom of letting technology handle the little things.

Up Next: Check Out the Latest WhatsApp Privacy Settings You Should Enable Today